WHAT DOES THE HOA DO?

Who's Who in The Association - FAQ's

Community Association Manager

Advise and provide administrative, managerial and operational advisement to the Association Board of Directors
Exhibit professionalism and loyalty to the Board of Directors
Exercise diligence in performing duties on the Boards behalf
Accounting and Financial Management of the Association's assets and liabilities
Perform onsite property inspections
Solicit and evaluate bids for Association services
Supervise maintenance activities and contractor performance
Understand and abide by the Association's Governing Documents CC&R's

Advise and provide administrative, managerial and operational advisement to the Association Board of Directors
Exhibit professionalism and loyalty to the Board of Directors
Exercise diligence in performing duties on the Boards behalf
Accounting and Financial Management of the Association's assets and liabilities
Perform onsite property inspections
Solicit and evaluate bids for Association services
Supervise maintenance activities and contractor performance
Understand and abide by the Association's Governing Documents CC&R's
Prepare all meeting agenda materials and attend all Board and Neighborhood Advisory Meetings
Act as a liaison between Board and Homeowners
Recordkeeping of legal documents, construction plans, owner and resident files, annual reports, minutes, financial records, contracts, insurance policies and certificates, etc.
Serve as liaison for professional services such as legal, audit and income tax, architectural, design and engineering
Covenant enforcement
Modifications to the Design Guidelines, CC & R's, Policies, Rules and Regulations
Completes all of the tasks assigned to the Board of Directors below, except those specifically excluded by the CC & R's

The Board of Directors

President

Chief exectutive officer and leader for the Association
Presides at all meetings of the Board and membership
Executes legal documents on behalf of the Association
Sets meeting agendas and controls all meetings
Represents the Board before the Residents

Vice President

Performs all of the duties of the President in his/her absence
Typically shares some of the burden of the President such as public hearings, Neighborhood Voting Member liason, etc.

Secretary

Prepares and distributes Board and membership meeting agendas, minutes and materials referred to in these documents
Maintains minutes for all meetings
Maintains a book of resolutions
Maintains all official records, including official correspondence, contracts, membership roster, etc.
Attests, by signature, to the legitimacy of certain documents.

Treasurer

Works with management, contractors and committees to develop an annual operating budget
Maintains adequate records of all Association financial transactions
Prepares and/or approves financial reports to membership
Arranges, subject to Board approval, an independent audit of financial affairs

Governing Documents

The Master Community Association CC&R's regulate all residential units in The Prairie, The Meadows & The Country Club Communities.

Have you ever wondered what the abbreviation CC&R stands for? It is a real estate acronym for Covenants, Conditions

and Restrictions. CC&R's are created and equitably enforced to help communities, such as Dakota Dunes, support the investment you have in your home and to protect your property values. CC&R's require universal compliance among

all home owners and residents.

When you purchased your home, regardless of how long ago, you should have received a set of CC&R's (aka Deed Restrictions) at closing. These Deed Restrictions indicated what you can and cannot do with the property you own in Dakota Dunes. The Dakota Dunes Community Association Board of Directors and Management is charged with ensuring compliance with the CC&R's. They do this to continually maintain your property values, ensure that the community does not decline in its appeal among both current owners as well as prospective future buyers and to foster an environment of unity, harmony and cooperation among all Dakota Dunes residents.

The CC&R's include:

Articles of Incorporation- creates the Association as a corporation under state corporate statute and defines its membership and sets forth the process for creating the Board of Directors, voting procedures, etc.
Bylaws- implements, in specific detail, the provisions of the Declaration and the Articles of Incorporation regarding the Association operations, including delineation of the meeting process, election procedures, powers and duties, Board meetings, committees, insurance requirements, rule-making and enforcement process.
The Declaration of Covenants, Conditions and Restrictions (CC&R's)- the collection of covenants imposed on all property withinthe development and provides:
- The basis for allocation of percentage of ownership interest
- The obligation of each owner to share in funding the cost of Association operations
- The power, authority, and responsibility of the Association in it operation and making and enforcing rules and regulations

Supplemental Documents that also govern the Master Association include:

Design Guidelines established for each community
Policies, Rules & Regulations